MEMBERSHIP COMMITTEE

Goal:
To offer services, benefits, and opportunities across all types of institutions, members, and professions

Charge/Purpose

The Membership Committee is responsible for supporting the mission, vision, purpose and strategic plan of IARSA. The Membership Committee is responsible for collaborating with committees, sections, special interest groups, and membership, Governing Council and staff on key strategies, challenges, and needs in order to provide insight on membership recruitment, engagement and retention. The Membership Committee may from time to time assess and recommend services, and programs that will add value to the membership.

Composition

The Membership Committee reports to the Governing Council. The committee is comprised of one committee chair, one vice chair, one secretary, and 5-6 committee members. Each committee member can serve up to two, three-year terms. The chair will serve a three-year term with possible reappointment by the President not to exceed two consecutive terms.

The composition of the committee shall represent as broadly as possible all constituencies within the Association. The committee chair submits recommendations of prospective committee members to Governing Council.

Reporting Procedures

The Membership Committee chair and vice chair must submit an annual report to the Council by December 31. The committee works closely with the IARSA Executive Director and staff throughout the year as needed.

Qualifications

• Must be a regular member of IARSA in good standing
• Must possess a strong understanding of the core workings of IARSA to advance its mission.
• Good verbal, written, interpersonal, and leadership skills as well as multitasking abilities
• Articulate person with good planning, coordination, and communication skills
• Must possess strong public speaking skills in order to present at annual and/or regional meetings
• Ability to make the necessary time commitment
• A collaborative team player

Time Commitment/Expectations

• Approximately 3 hours a month
• Review all materials/agenda prior to each committee meeting
• Attend and contribute to monthly committee conference calls
• Be an ambassador and support membership engagement and networking
• Attend committee meeting at the Annual Conference
• Volunteer at the Association membership booth at IARSA events

Scope of Authority and Lines of Accountability/Decision Tree

Make Decisions:

• Collaborate with the secretariat in order to provide recommendations on membership recruitment, engagement and retention programmes
• Collaborate with Section and Special Interest Groups in agenda and topic development for meetings held at the Annual Conference
• Develop and implement actions as assigned in the strategic plan in order to achieve objectives and goals
• Encourages new membership and the active participation of members in IARSA activities. Plans and hosts the section social at annual conferences. Creates and updates the section brochure and membership manual.
• Promotes membership in the Association and make recommendations to the Council on policy matters pertaining to membership, maintenance and termination.
• Retains, and track membership, review all applications, welcome new members, and facilitate member participation in IARSA committees and activities, manages membership forums, and resolve any membership issues.
• Continues initiatives to increase membership; to re-invigorate and establish IARSA Chapters; and to work with the Publications and Research Committee to further collaborative programming with other research associations and institutions.

Makes Recommendations:

• On recruitment, engagement and retention of members.
• To Institutions, Research Centres, Sections and Special Interest Groups and communities
• Engagement opportunities of existing members through volunteerism and loyalty
• Propose strategies for re-engagement of lapsed members

Provides Input:

• Membership models
• Peer-to-Peer programs
• On the strategic plan annually through Board and staff liaison

Determine and respond to members’ needs

• Conduct member and non-member focus groups
• Develop and review satisfaction surveys.
• Determine and implement new ways to increase member satisfaction.
• Contact lapsed members to evaluate and respond to needs not being met by the Chapter.
• Identify new member benefits and services that are needed based on member feedback collected, as well as enhancements to existing member benefits.

Monitors and Follow-up:

• Contact prospective members by phone or email to invite them to join IARSA
• Contact all new active members personally by phone or email to welcome them to IARSA and invite them to the next meeting and conference.
• Respond to disgruntled members’ calls and solicit feedback for improvement.
• Contact delinquent members prior to cancellation and encourage them to renew.
• Visit and present to schools and research institutes and related organizations to educate on what IARSA does and offers for researchers and educators.
• Accompany staff on one-to-one recruitment visits with heads of institutions or faculty.
• Plan and implement an annual member-get-a-member campaign
• Serve as greeters and facilitators at new member orientations.
• Monthly membership statistics and trends

To this end, Membership Committee:

• Review IARSA applications to determine membership eligibility, and make best effort to respond to applicants within a two-week window.
• Respond to membership-related questions and concerns.
• Maintain and update membership guidelines and criteria, as well as policies related to member communications
• Maintain membership database, ensuring accurate documentation of the history and current status of IARSA membership.
• Identify ongoing mechanisms for membership recruitment, tracking, retention, and potential

Membership Committee Members

1. Prof (Mrs.) Oyarekua Adenike Mojisola
2. Dr Steve Bilshakka Fitka
3. Prof. Akin B. Ogunsakin
4. Prof. Ruth A. Inaolaji
5. Prof. Chijioke Nwaozuzu
6. Prof Daniel Sunday Osaat
7. Dr. Babatunde Akinsanya
8. Isaac A. Akinmoladun
9. OLUSA, Taiwo Olufunmilayo